Still using spreadsheets to balance your books? That might’ve worked when you had one bank account, five invoices and a dream. But as your business scales, managing accounts receivable, accounts payable and overall financial health becomes a full-time job. It’s error-prone and exhausting; not to mention, an overlooked detail can mean running out of cash.
What you need is financial software that aligns with your business needs — tools that automate, update in real time and support smarter decisions without a CPA.
That’s why we put together this list: the 10 best balance sheet software tools for 2025. They’re built for speed, accuracy and sanity, so you can stop chasing numbers and start making sharper, faster decisions.
A balance sheet shows what your business owns (assets), owes (liabilities) and what’s left over (owner’s equity). It helps track performance and spot risks, such as negative equity (when liabilities exceed assets).
If your balance sheet still lives in a maze of spreadsheets, Fuelfinance is your way out. It’s a financial planning and analysis (FP&A) software built for founders who’d rather grow their business than chase missing numbers across a dozen tabs.
Fuelfinance automatically pulls data from your bank accounts, accounting tools and CRMs, syncing everything in real time. Your balance sheet updates like clockwork each month, giving you a live view of your current assets, total liabilities and shareholders’ equity, without late-night copy-pasting sessions.
Dashboards are customized for your needs and always ready for audit or investors. Cloud-based, secure and built for one user or a growing team, with role-based permissions and real-time collaboration.
👉 Book a demo and give your balance sheet (and your peace of mind) a serious upgrade.
Capterra: 5
G2: 4.9
Sam Shepler, founder of Testimonial Hero, had a fast-growing business and a finance setup held together by… good intentions. Reports lived in Airtable, QuickBooks and HubSpot. The balance sheet contained duplicate revenue accounts. Cash flow planning? Non-existent.
Fuelfinance brought order to the chaos. We cleaned up the balance sheet, automated reporting and gave Sam a real-time dashboard that showed where money was coming from, where it was going and how each customer or campaign was performing. Sam also got a fractional CFO in his corner, helping him spot red flags, plan the future and trust his numbers.
QuickBooks is often where small businesses start, and if your finances are still simple, it does the basics well. Its built-in balance sheet template gives you a quick snapshot of your assets, liabilities and equity, pulling real-time data from your transactions.
It covers the essentials like income statements, accounts payable and accounts receivable without much setup. You can also generate multiple financial reports, including a free balance sheet (handy if you need to show something to business partners or send quick updates internally).
It connects with tools like Gusto, Expensify and Shopify. You get basic dashboards, audit logs, role-based permissions and the ability to add team members. Reporting is simple but enough for decision-makers at smaller companies.
Read also: Best QuickBooks alternative
Capterra: 4.3
G2: 4.4
Datarails is an FP&A platform built for finance teams that still love working in Excel. It pulls financial information from spreadsheets, accounting software and other tools, automatically updating your balance sheets.
Every change is tracked at the cell level. You can customize reports like Balance Sheets, P&Ls and Cash Flow statements, while keeping the familiar Excel vibe finance teams are used to.
Dashboards show live data, breaking down total assets, current liabilities and equity. Different types of users (execs or department heads) can get the exact views they need.
Datarails also checks the compliance boxes (SOX, Basel III) and lets you set permission controls down to individual reports.
Read also: Datarails competitors
Capterra: 4.8
G2: 4.6
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Vena is an FP&A tool for finance teams that want to stay within Excel, but with a lot more structure and automation. It connects to ERP, general ledger and other systems to automatically update financial statements.
Everything runs through Excel-based templates with version control, so it’s easier to manage approvals and track changes. It also automates consolidations, reconciliations and month-end close workflows, with tools for variance analysis and scheduled reports.
Dashboards are customizable and built for different roles, so each team sees what matters to them. Planning features include budgeting, rolling forecasts and scenario modeling.
All changes are logged for audit and compliance, and teams can collaborate through shared templates, task assignments and permission settings.
Read also: Vena competitors
Capterra: 4.5
G2: 4.5
Jedox is a financial planning tool that pulls data from ERPs, CRMs and HR platforms. It includes a balance sheet model that automatically calculates your opening and closing balances.
It integrates financial and non-financial data into standardized workflows for financial close, reconciliations and report updates. Financial statements are updated automatically. You can build standard or custom reports, with variance analysis and ad hoc reporting.
Forecasting tools include scenario modeling and rolling forecasts, both of which are based on your historical data. Jedox also includes compliance features, such as audit trails, version control and permission settings.
Read also: How to forecast a balance sheet
Capterra: 4.4
G2: 4.4
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NetSuite is an ERP platform that connects financial management, inventory, CRM, HR and operations. It automates balance sheet reporting by pulling the data from across your business.
You can customize balance sheets with multiple columns, compare across different periods and group results by class, department or subsidiary. NetSuite also handles intercompany transactions and currency conversions automatically.
Reporting tools cover standard and custom financial statements, with drill-downs, variance analysis and multi-period comparisons. Audit trails, compliance features and detailed permission settings enable teams to collaborate while keeping sensitive data secure.
Read also: NetSuite competitors
Capterra: 4.2
G2: 4
Workday Adaptive Planning is a financial reporting software that centralizes your financial and operational data. It supports balance sheet planning and keeps everything synced with your income statements, cash flow and other financial reports.
Teams can compare balance sheets over time and model different scenarios to see how decisions might impact outcomes. The platform connects to your core systems, automating data integration and reducing manual work.
Planning, approvals and reporting run through automated business workflows. Dashboards come with drill-downs. Audit trails, version control and permission settings keep data secure and reporting audit-ready.
Read also: Financial management solutions
Capterra: 4.5
G2: 4.3
Cube makes budgeting, forecasting and financial reporting easier inside Excel and Google Sheets. It connects to ERPs, CRMs and accounting systems, syncing data with spreadsheets.
Its balance sheet features include automated reporting with drill-down views into current assets, total liabilities, shareholders’ equity and total assets. Version control and audit trails help track changes and maintain transparency.
Cube automates data consolidation and validation, reducing manual errors. Reporting covers standard and custom financial statements, variance analysis and trend tracking. Planning tools support rolling forecasts, dynamic budgeting and scenario modeling.
User access controls and real-time collaboration features enable teams to cooperate while managing permissions securely.
Read also: Cube vs Datarails
Capterra: 4.6
G2: 4.5
Zoho Books is an online accounting platform that handles invoicing, expenses, payments and reporting. As a balance sheet software option, it automatically generates these financial statements from your transaction data, with drill-downs to review current assets, total liabilities and total assets across different periods.
The platform automates recurring tasks, e.g., invoice reminders, bank reconciliation and expense syncing. You can customize standard financial reports and schedule them for automatic delivery.
Dashboards provide a real-time look at receivables and payables, with views tailored by user permissions. Zoho Books includes basic budgeting tools, but for more advanced forecasting and scenario planning, you’ll need to connect it with Zoho Analytics.
Audit trails, approval workflows and document management features help with compliance, and permission controls enable secure team collaboration.
Read also: Business budgeting software
Capterra: 4.4
G2: 4.4
The Workiva platform centralizes financial and operational data to support analytics, compliance and collaboration. It automates balance sheet reporting by pulling data from ERPs, CRMs and spreadsheets into customizable templates.
You can drill into balance sheet items, such as assets and equity, or compare results across different periods and business entities. It also supports both standard and regulatory financial statements, with tools for variance analysis, trend tracking and public filings like SEC or FERC reports.
Workiva automates data collection, validation and financial reporting workflows with real-time dashboards and role-based views for different teams and departments. Its planning tools include budgeting, forecasting, scenario modeling and version control.
Audit trails, compliance tracking, internal controls and detailed permission settings help teams collaborate securely without losing oversight.
Capterra: 4.4
G2: 4.6
Here’s what to look for when you’re choosing a tool that can keep up with your business’s pace:
Different stages, different needs. Early startups might prioritize speed and simplicity. Growth-stage teams may need deeper, valuable insights and collaboration tools. Either way, your balance sheet software should fit where you are (and where you’re going).
Book a Fuelfinance demo and see how smoother reporting can free up your team for bigger moves.
Managing finances shouldn’t feel like a second job. Fuelfinance is built for founders tired of messy spreadsheets, outdated reports and guessing on cash flow.
Instead of piecing everything together, Fuelfinance gives you a clear view of your financial health — automated balance sheets, AI forecasting and custom dashboards that fit your business.
Plus, real finance experts are there to back you up when it matters.
Whether you’re raising, scaling or just trying to make smarter moves, Fuelfinance helps you do it with less chaos and more confidence.
✨ Book a free demo and get your numbers working for you.
There are several tools designed to automate balance sheet creation, including Fuelfinance, QuickBooks, NetSuite and more. These platforms pull data from your systems and generate real-time reports to track assets, liabilities and equity.
Yes, but it’s manual. You can build a balance sheet in Excel using formulas and templates, but it won’t update automatically or catch errors without regular upkeep. That’s why many companies use FP&A tools that integrate with Excel, combining flexibility with automation.
Yes. QuickBooks automatically generates balance sheets based on your transaction data. You can customize the report, compare different periods and track changes in real time. It’s a solid balance sheet software option for small businesses with basic reporting needs.
The best tool depends on your stage, team size and complexity. For agencies and SMBs that want real-time insights, forecasting and expert support in one place, Fuelfinance offers a complete solution that goes beyond balance sheets, without the headache of managing everything manually.
